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Forms and Documents

Forms and documents that require internal review must be submitted through the InfoReady ReviewTM System.  To begin a submission, click on the appropriate link from EKU's InfoReady Review homepage, read the instructions, download any files needed for the submission, and click the Apply button.  When prompted to log in, click the Eastern Kentucky University Login button and log in with your EKU credentials (your email address and the password you use to log onto the EKU network).  
 
Internal Review and Approval Form (IRAF)03/21/2019 - A completed IRAF must accompany all grant and contract proposals and should be submitted through InfoReady Review a minimum of five (5) business days prior to the submission deadline.  
  • For detailed instructions on submitting a proposal for online review, please click here.  Please note that only the project director may submit a proposal for review.  
  • Each proposal package must include a detailed budget. Generally, sponsoring agencies provide a form or format for the budget that is required as part of the application process.  Templates are available for situations where no required format is provided or as worksheets for budgets submitted to specific agencies.  A Budget Development Guide is also available as a resource.  If you need help creating a budget worksheet for your specific proposal, please don't hesitate to contact Sponsored Programs for assistance.
  • If an application is being submitted for Public Health Services-funded research, please see additional compliance requirements that must be met prior to the submission.  An online training and a financial disclosure are required for all key personnel before the application can be submitted.  
  • When a competitive grant proposal includes Subrecipients, the Subrecipient Commitment Form is required for each Subrecipient.  Click here for guidance on classifying an external organization as a Subrecipient or Contractor. 
  • For definitions and examples of Basic Research, Applied Research, and Experimental Development, please click here.  
Budget Revision Request: When changes are needed from the original budget, prior approval is required. A Budget Revision Request is used to request this approval.  Depending on the terms of the award, sponsor approval may be required. Revision requests may be submitted by project directors or by administrative personnel authorized by a project director.  If someone other than the project director submits a request, the request will be routed for approval from the project director prior to being processed.  
  • For detailed instructions on submitting a Budget Revision Request online, please click here.
Subaward Request: Subaward Requests must be submitted through the InfoReady Review system and must be in accordance with the approved budget for an active award.  Subrecipients must be identified as such in the grant or contract proposal.  Subaward requests may be submitted by project directors or by administrative personnel authorized by a project director.  If someone other than the project director submits a request, the request will be routed for approval from the project director prior to being processed.
 
Contractor Agreement Request: Contractor Agreements are required for professional services provided on sponsored projects, regardless of the total cost of the service.  Contractor Agreement Requests must be submitted through the InfoReady Review system and must be in accordance with the approved budget for an active award.   A competitive vendor selection process with approval from University Procurement is required when an individual or organization will provide professional services with a total cost of $3,500 or more.  An Employee/Vendor Determination Form approved by University Procurement with a vendor determination is also required for all agreements with individuals.  Requests may be submitted by project directors or by administrative personnel authorized by a project director.  If someone other than the project director submits a request, the request will be routed for approval from the project director prior to being processed.  
 
Subaward Amendment Request:  The Subaward Amendment Request is used to request an amendment to an existing subaward.  Subaward Amendment Requests must be submitted through the InfoReady Review system and must be in accordance with the approved budget for an active award.  Subrecipients must be identified as such in the grant or contract proposal.  Subaward requests may be submitted by project directors or by administrative personnel authorized by a project director.  If someone other than the project director submits a request, the request will be routed for approval from the project director prior to being processed.
 
Contractor Agreement Amendment Request: The Contractor Agreement Amendment Request is used to request an amendment to an existing contractor agreement.   Requests be submitted through the InfoReady Review system and must be in accordance with the approved budget for an active award.  Subrecipients must be identified as such in the grant or contract proposal.  Subaward requests may be submitted by project directors or by administrative personnel authorized by a project director.  If someone other than the project director submits a request, the request will be routed for approval from the project director prior to being processed.
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