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New Facilities and Administrative Costs Rates

The University has recently negotiated a new Facilities and Administrative (F&A or indirect costs) Rate Agreement with the Federal Government.  The rates below are in effect through June 30, 2018 and should be included in all future sponsored project proposal submissions.  Existing awards and proposals previously submitted through Sponsored Programs are not impacted by the new rates. 

On-campus rates:

  • Organized Research: 42% MTDC
  • Instruction: 52.50% MTDC
  • Other Sponsored Activities: 40% MTDC

Off-campus rates:

  • Organized Research:  26% MTDC
  • Instruction:  26% MTDC
  • Other Sponsored Activities: 22% MTDC

All rates are applied to a Modified Total Direct Costs (MTDC) base, which is defined as all direct costs, excluding capital expenditures, equipment with a per-unit cost of more than $5,000, charges for patient care, tuition remission, rental costs of off-campus facilities, scholarships, fellowships, and the portion of each subaward exceeding $25,000.  

The off-campus rate applies to activities performed in facilities not owned by the University and to which rent is directly allocated to the project.  Actual costs must be apportioned between on-campus and off-campus components using the appropriate F&A rates.  

Unless a sponsoring agency limits F&A costs, the Federally-approved rate will be calculated on all grant proposal submissions.  If F&A costs are limited, written documentation (i.e., policy statement or grant guidelines) from the sponsoring agency must be attached to the Internal Review and Approval Form for each proposal submission.

Published on January 12, 2015

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