Basic Information Commonly Needed for Grant Proposals
Official Name of Institution:
Eastern Kentucky University
Official Address of Institution:
521 Lancaster Avenue
Richmond, KY 40475-3100
Authorized Organizational Representative (Authorized official for signing proposals and awards):
Dr. Gerald J. Pogatshnik
Associate Vice President for Research
Whitlock Building 310
Mr. Gustav A. Benson, Director
Division of Sponsored Programs
Jones 414, Coates CPO Box 20
(859) 622-6610 fax
Angela Burrows, Director
Accounting and Financial Services
Jones 213, Coates CPO 3A
Federal Employer ID Number/Tax ID Number:
US Department of Education ID Number:
Institutional Review Board (IRB):
Federalwide Assurance Number:FWA00003332
Institutional Animal Care and Use Committee:
OLAW Assurance Number: A4575-01
University Service Region:
22 County Region: Bell, Boyle, Casey, Clay, Estill, Garrard, Harlan, Jackson, Knox, Laurel, Lee, Leslie, Lincoln, Madison, McCreary, Owsley, Perry, Powell, Pulaski, Rockcastle, Wayne, and Whitley
Indirect (F&A) Costs Rate Information:
Federal Cognizant Agency:U.S. Department of Health and Human Services
Date of Agreement: December 12, 2014
Rate Agreement Period: July 1, 2014 through June 30, 2018 or until amended
The application of the appropriate F&A rate requires the classification of each sponsored project into one of the following function categories:
1. Organized Research: An inquiry, experiment, or investigation undertaken with the intention of increasing the scholarly understanding of the involved discipline
2. Instruction: Teaching and training activities. Recipients of the instruction may be EKU students, faculty, or staff; teachers or students in elementary or secondary schools; or the general public.
3. Other Sponsored Activities: activities that are neither organized research nor instruction. At EKU, these activities are typically projects that provide a service to the campus community or service region.
Organized Research: 42% MTDC
Instruction: 52.50% MTDC
Other Sponsored Activities: 40% MTDC
Organized Research: 26% MTDC
Instruction: 26% MTDC
Other Sponsored Activities: 22% MTDC
All rates are applied to a Modified Total Direct Costs (MTDC) base, which is defined as all direct costs, excluding capital expenditures, equipment with a per-unit cost of more than $5,000, charges for patient care and tuition remission, rental costs of off-campus facilities, scholarships, fellowships, and the portion of each subaward exceeding $25,000. The off-campus rate applies to activities performed in facilities not owned by the University and to which rent is directly allocated to the project. Actual costs must be apportioned between on-campus and off-campus components using the appropriate F&A rate. Unless the sponsor limits Indirect Costs, the federally-approved rate will be calculated on all grant proposal submissions. If the sponsor limits Indirect Costs, the University will accept a lower rate provided that written documentation (i.e., policy statement or grant guidelines) from the sponsor is attached to the Internal Review and Approval Form for each proposal submission.
Estimated Fringe Benefit Rates for FY 2017 and FY 2018:
Staff with KTRS or ORP Retirement and Faculty with Extended Appointments: 36.5%
Staff with KERS Retirement: 79.0%
Faculty with 9-month appointments: 36.3%
Staff with Hazardous Duty Retirement: 44.7%
Retirement Transition Program Employees and Previous Retirees: 21.6%
Part Time Employees without Benefits: 8.4%
Student Hourly Salary Rates:
Undergraduate students: $7.25 per hour
Compensation above $7.25 may be approved in exceptional cases if appropriate justification is provided.
Graduate students: up to $12 per hour with approval from Human Resources
Student employees may not work more than the number of hours set by HR at the time the student is hired; no student may be approved for more than 20 hours during any week when classes are in session or 29 hours during any week when classes are not in session. To be hired as summer student workers, students must be registered for classes for the following fall semester.
Graduate Assistant Stipend Rates:
$5,600 per semester
$11,200 for academic year
Full-time GA appointments are for 20 hours per week.
The rates above may be halved for a half-time GA appointment of 10 hours per week.
Six hours of graduate tuition per semester should also be budgeted for each full-time GA during the fall and spring semesters.
Annual Salary Increase Estimate:
Summer Salary Calculations:
University policy allows faculty members to earn up to 3/9 of their previous academic year base salaries during non-contract summer months. Pay received for summer teaching assignments counts toward this limit. Summer pay is based on the amount of time faculty work during summer months and is calculated as follows: [previous academic year base salary] / [9 months] x [number of summer months to be worked]. Some sponsors have stricter limitations on the amount of summer salary faculty may earn.
Capital equipment is defined as a single item with a cost of $5,000 or more and a useful life of more than two years.
For information about travel policies and rates, please visit the Accounting and Financial Services website. Contact Parking and Transportation at 622-1061 for rate quotes for University vehicles or click here for contact information to request vehicle rental cost estimates.
See http://finaid.eku.edu/cost-attendance for a breakdown of all tuition and fees, including online course fees.
Budget for an estimated increase of 7% annually.
Federal Agency Regions:
US Department of Education: Region 4
US Department of Agriculture: East Region
Environmental Protection Agency: Region 4
Federal Emergency Management Agency: Region 4
US Department of Labor: Region 3